1.1 Name. This organization (hereinafter referred to as the "Society") shall be known as "Society of Engineering Science, Inc."
1.2 Objective. In cognizance of the fact that in this modem world of science and technology
(i) problems of considerable importance have become equally pertinent to the various branches of science and engineering, and that
(ii) work on these problems transcends the traditional boundaries of established disciplines of knowledge, and that
(iii) needless duplication of studies and research activities has become increasingly common among scientists and engineers due in large measure to insufficient communication among workers with mutual interests,and that
(iv) significant achievement may be fostered and greater advancement of science and engineering realized through closer collaboration among scientists and engineers,
the Society has been organized as a non-profit membership corporation under the laws of the State of Illinois, to foster and promote the interchange of ideas and information among the various fields of engineering science and the fields of theoretical and applied physics, chemistry, mathematics, bioengineering and related scientific and engineering fields, and, to that end, to provide forums and meetings for the presentation and dissemination of such ideas and information and to publish such information and ideas among its members and other interested persons by way of periodicals and otherwise.
1.3 Limitation on Activities and Disposition of Assets. No part of the net earnings of the Society shall accrue, directly or indirectly, to the benefit of any member, nor shall any part of the assets of the Society be distributed to the members or any of them upon any liquidation of the assets of the Society. No substantial part of the activities of the Society shall comprise the carrying on of propaganda, or otherwise attempting to influence legislation. The Society shall not participate in, or intervene in (including the publishing or distributing of statements) any political campaign on behalf of any candidate for public office.
2.1 Eligibility. All individuals engaged in the pursuit of any aspect of engineering science consistent with the objective stated in Paragraph 1.2 above or in other pursuits which contribute to the advancement of engineering science shall be eligible for membership in the Society. Business concerns and other organizations actively engaged in the fields of engineering and science or in related activities shall be eligible to form corporate membership. Individuals primarily engaged in the study of any aspect of engineering science at a recognized educational institutions hall be eligible for student membership.
2.2 Election to Membership. Any eligible person may become a member upon filing of his application for membership with the Secretary of the Society and upon payment of the necessary membership dues.
2.3 Dues. The annual dues, which shall include a subscription to a journal, shall be as determined from time to time by the Board of Directors for each of the membership categories. All annual dues are payable on billing. If any member shall be default in payment of dues for three months or longer, the Treasurer shall notify him, in writing, that his membership will terminate if payment is not made, within one month from the mailing of such notice,and if payment is not so made, such membership shall thereupon automatically terminate.
2.4 Journals. The Society may offer its members a choice of journals in addition to or instead of the journal included in the membership dues. The choice, number and price of such journals shall be determined from time to time by the Board of Directors.
3.1 Annual and Special Meetings. An annual meeting of the members shall be held in the last third of each year or at such other date as the Board of Directors shall determine. Special meetings of the members may be called by the President, and shall be called by the Secretary either upon the direction of Board of Directors or upon the request of members having 2% of the votes entitled to be cast at such meeting. AU meetings shall be held at such place within or without the State of Illinois, and on such day and at such hour as may be appointed by the Board of Directors and stated in the notice of the meeting.
3.2 Notice. Written or printed notice stating the place, day and hour of the meeting and the purpose or purposes thereof, shall be mailed by the Secretary to each member entitled to vote thereat no less than five or more than forty days before the date of each meeting of members, addressed to such member at his address as it appears on the records of the Society, postage prepaid.
3.3 Voting. Each individual member shall be entitled to vote at all elections and upon each matter submitted to a vote of members. Members may vote in person or by proxy executed in writing by the member or by his duly authorized attorney-in-fact. No proxy shall be valid after eleven months from the date of its execution, unless otherwise provided in the proxy. Corporate members and student members shall not be entitled to vote.
3.4 Quorum. At all meetings of the members, 2% of the members entitled to vote at such meeting or one hundred of such members, whichever shall be less,shall constitute a quorum, if present in person or by proxy. In the absence of a quorum, a majority of the membership present in person or represented by proxy shall have power to adjourn the meeting from time to time without notice other than announcement at the meeting, until a quorum shall be present or represented. If a quorum is present or represented, the affirmative vote of a majority of the members present in person or represented by proxy shall be the act of the membership unless a greater vote is required by law or by the Articles of Incorporation or by these By-Laws.
3.5 Election by Mail. Election of directors by the membership shall be held by mail unless otherwise determined by the Board of Directors in any instance. Mail ballots shall be mailed to each voting member no more than ninety days and no less than sixty days prior to the next annual meeting of members with a deadline for return within thirty days.Each ballot shall contain a list of the candidates nominated by the Nominating Committee and by member nomination. An election committee of at least three members designated by the Board of Directors shall open and count the ballots at the offices of the Society or at such other location as designated by the Board of Directors within ten days after said deadline. The results of the election shall be announced at the next ensuing meeting of the members or at such other time or in such other manner as shall be determined by the Board of Directors. The four persons receiving the largest number of ballots cast shall be thereby elected.
3.6 Action by Consent. Any action required to be taken at a meeting of the members may be taken without a meeting, if a consent in writing, setting forth the action so taken, shall be signed by all of the members entitled to vote with respect to the subject matter thereof.
3.7 Order of Business. At the annual meetings of the members the following order of business shall be observed: Submittal of the President's report on the activities of the Society during the preceding year, submittal of a financial statement; and any specific business matters set out in the notice of the meeting. A summary of the minutes of the meeting shall be published and distributed to the members of the Society.
4.1 Powers and Duties. The affairs of the Society shall be managed by a Board of Directors consisting of twelve elected Directors plus the President if his regular term as Director has just expired, plus the Secretary and the Treasurer of the Society if they are not already elected Directors. Directors need not be residents of the State of Illinois, but must be members of the Society.
4.2 Election of the Directors. Four Directors shall be elected annually for a three-year term and serve until their successors are elected and qualify to replace those whose terms have expired. All terms of directors shall commence on the first day of the month following the annual meeting of members of the year in which elected and serve until the last day of the month of annual meeting in the year at which such terms are to expire.
4.3 Vacancies. In the event of any vacancy occurring on the Board by reason of death,resignation or otherwise, such vacancy may be filled by Presidential appointment until the next election at which time a Director shall be elected to complete the balance of the unexpired term of office.
4.4 Nominations. A Nominating Committee of two or more members shall be appointed by the Board of Directors. Not more than one-half of the members of such committee shall be Directors. The Committee shall submit its nominations for Directors to the Secretary not later than ninety days prior to the annual meeting of members. In addition, nominations may be made by the members, provided that such nomination shall be signed by not less than twelve individual members and shall be filed with the Secretary of the Society not later than ninety days prior to the annual meeting of members.
5.1 Place. Meetings of the Board of Directors, regular and special, may beheld either within or without the State of Illinois.
5.2 Annual Meeting. An annual meeting of the Board of Directors shall be normally held either in conjunction with or immediately following the annual meeting of the members, at the same time and place, but may be held at other times and places if so determined by the Board of Directors. A notice of such meeting shall be necessary,
5.3 Regular Meetings. Regular meetings of the Board of Directors may be called by the President on not less than five days' notice by letter or two days' notice by telegram or cable. The place of the meeting shall be fixed by such notice.Upon written request of any two Directors, special meetings, shall be called by the President or the Secretary in like manner and on like notice. The notice need not set out the purposes of the meeting.
5.4 Quorum. A quorum for the transaction of business at any meeting of the Board of Directors shall be either (a) one-half of the members of the Board of Directors, or (b) four Directors if the actions taken at such meeting shall be consented to in writing by not less than a majority of the Directors, including those present at the meeting. The act of a majority of the Directors present at any meeting at which a quorum is present shall be the act of the Board of Directors unless the act of a greater number is required by statute or by the Articles of Incorporation or by these By-Laws. If a quorum shall not be present at any meeting of the Directors,the Directors present thereat may adjourn the meeting from time to time,without notice other than announcement at the meeting, until a quorum shall be present.
5.5 Action by Consent. Any action required or permitted to be taken at a meeting of the Directors may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all the Directors entitled to vote with respect to the subject matter thereof.
6.1 Executive Committee. The Board of Directors may designate two or more Directors to constitute an Executive Committee, which Committee, to the extent provided by resolution of the Board of Directors, shall have and exercise all of the authority of the Board of Directors in the management of the Society while the Board of Directors shall not be in session, except as otherwise required by law. Vacancies in the membership of the Executive Committee shall be filled by the Board of Directors. The Executive Committee shall keep regular minutes of its proceedings and report the same at each meeting of the Board.
6.2 Honors Committee. The membership of the Honors Committee shall consist of the President, the Vice-President and three members of the Board of Directors appointed by the President to staggered three-year terms. The Chair of the Committee will be appointed by the President of the Society. The Committee shall solicit nominations and review the qualifications of candidates for Fellow and for the Society Medals. Its recommendations for Fellow and Medal winners will be voted for approval at the annual meeting of the Board of Directors.
6.3 Other Committees. The Board of Directors shall have power from time to time to designate other and further committees, to have such powers and perform such functions as may be fixed by resolution of the Board creating such committees.
7.1 Election. The officers of the Society shall be elected by the Board of Directors at its annual meeting. The President shall be the immediate past Vice President. The officers elected shall be the Vice President, the Secretary, and the Treasurer, and, in addition, the Board may elect additional Vice Presidents and one or more Assistant Secretaries and Assistant Treasurers.
7.2 Eligibility. All officers, other than the Assistant Secretaries, and Assistant Treasurers, must be members of the Society. The President is a member of the Board of Directors, and shall have served on the Board of Directors during the year preceding his election. The Vice President (but not any additional Vice Presidents) must be an elected member of the Board of Directors. The Secretary and Treasurer are voting members of the Board of Directors during the tenure of their respective offices. They need not be but may be elected Directors.
7.3 Tenure. The President and Vice President of the Society shall hold office from the first day of the calendar year following the annual meeting to the last day of the month of that year, or until their successors are chosen and qualify. The terms of the Secretary and Treasurer shall be three calendar years or shorter and for any number of successive terms designated by the Board of Directors. The beginning of tenure of office of the Secretary and Treasurer shall be the first day of the month of the year following the annual meeting. Any officer may be removed at any time by the affirmative vote of a majority of the entire Board of Directors. Any vacancy occurring in any office, whether by reason of resignation, death or otherwise, shall be filled by majority vote of the Board of Directors.
7.4 Compensation. All officers, other than the Secretary, Assistant Secretaries and Assistant Treasurers, shall serve without compensation. The compensation,if any of the Secretary, Assistant Secretaries and Assistant Treasurers,shall be fixed by the Board of Directors.
7.5 President. The President shall be the chief executive officer of the Society, shall preside at all meetings of the members and the Board of Directors, shall have general and active management of the business of the Society, and shall see that all orders and resolutions of the Board of Directors are carried into effect.
7.6 Vice President. The Vice President shall perform such functions as may be assigned to him by the President or the Board of Directors. In the absence or disability of the President, he shall perform all functions of the President. In the event that additional Vice Presidents are elected, they shall have such functions and powers as the Board of Directors may from time to time prescribe.
7.7 Secretary and Assistant Secretaries. The Secretary shall attend all meetings of the Board of Directors and all meetings of members, and shall record all proceedings thereat in a book tobe kept for that purpose. He shall give or cause to be given a notice of all such meetings, and shall perform such other duties as may be prescribed by the Board of Directors or President, under whose supervision he shall be. He shall have custody of the corporate seal of the Society and he, or an Assistant Secretary,shall have authority to affix the same to any instrument requiring it, and to attest the same when so affixed. The Board of Directors may give general or specific authority to any officer to affix the seal of the Society and to attest the same. The Assistant Secretary or Assistant Secretaries shall, in the absence or disability of the Secretary, perform the duties and exercise the powers of the Secretary and such other duties and powers as the Board of Directors may from time to time prescribe.
7.8 Treasurer and Assistant Treasurers. The Treasurer shall have custody of all funds and securities of the Society, and shall keep full and accurate accounts of receipts and disbursements in books to be kept for that purpose. He shall deposit all monies and other valuables in the name and to the credit of the Society in such depositories as the Board of Directors may designate. He shall disburse the funds of the Society as may be ordered by the Board of Directors, taking proper vouchers therefor, and shall render to the President and to the Board of Directors, when required, an account of all of his transactions as Treasurer and of the financial condition of the Society. Such a report shall be rendered to the members of the Society at each annual meeting of the membership. If required by the Board of Directors, he shall give a bond in such sum and with such surety or sureties as shall be satisfactory to the Board for the faithful performance of the duties of' his office and for the restoration to the Society, upon termination of his term of office, of all monies, properties and records in his possession or under his control belonging to the Society. The Assistant Treasurer or Assistant Treasurers shall, in the absence or disability of the Treasurer perform the duties and other powers as the Board of Directors may from time to time prescribe.
8.1 Checks. All checks and other instruments for the payment of money shall be signed by such officer or officers and/or other persons as the Board of Directors may from time to time designate.
8.2 Fiscal Year. The fiscal year of the Society shall be fixed by resolution of the Board of Directors.
8.3 Seal. The corporate seal of the Society shall have inscribed thereon the name of the Society, the year of its organization, and the words "Corporate Seal, Illinois." The seal may be used by causing it or a facsimile thereof to be impressed or affixed or in any manner reproduced.
9.1 These By-Laws may be
altered, amended or repealed or new By-Laws may be adopted by the
affirmative vote of a majority of the entire Board of Directors, if
notice of the prosed alteration, amendment, repeal or adoption of new
By-Laws be contained in the notice of the meeting. The members shall
be notified thereof as soon as may be practicable.
10.1 Principal Guideline: The SES Fellow Program was created to recognize Members who have contributed significantly to the activities of the Society of Engineering Science and who have had a major impact on the advance of the engineering sciences by independent, original research or who have rendered some other exceptional service to the cause of the sciences. The fulfillment of these qualifications shall be determined by an examination of the contributions of the candidate by the Honors Committee.
10.2 Fellow Award Date: The award of Fellow in the Society of Engineering Science is made at the Annual Meeting of the Society.
10.3 Nomination for Fellow: For the election of a Member to Fellow, a nomination form signed by two members of the Society and citing the principal contributions of the candidate to the engineering sciences or to the Society shall be sent to the Chair of the Honors Committee.
10.4 Society Honors Committee: The Honors Committee of the Society shall solicit nominations and shall review the qualifications of all candidates for election to Fellow. The Honors Committee shall submit annually to the Board of Directors of the Society a list of nominees recommended for such election. The number of recommended nominees in each year shall not exceed one-half of one percent of the then current membership of the Society. A majority vote of the Directors present at the Annual Meeting of the Board of Directors shall suffice for election of a nominee to Fellow.
10.5 Statute of Limitation for Nomination: A nominee for Fellow who has not been approved in the first year of nomination will be considered automatically in the second year. Further consideration, however, will require a new nomination. The sponsors of the Member shall be notified by the President of the Society that the Member will not be elected to Fellow based on that nomination.
10.6 Other: Nominees for Fellow must be members in good standing of the Society for five or more consecutive years immediately prior to election.
FUNCTIONS OF OFFICES
PRESIDENT
The President shall be the chief executive officer of the Society, shall preside at all meetings of the members and the Board of Directors, shall have general and active management of the business of the Society, and shall see that all orders and resolutions of the Board of Directors are carried into effect.
VICE PRESIDENT
The Vice President shall perform such functions as may be assigned to him by the President or the Board of Directors. In the absence or disability of the president, he shall perform all functions of the President. In the event that additional Vice Presidents are elected, they shall have such functions and powers as the Board of Directors may from time to time prescribe.
SECRETARY AND ASSISTANT SECRETARY
The Secretary shall attend all meetings of the Board of Directors and all meetings of members, and shall record all proceedings thereat in a book tobe kept for that purpose. He shall give or cause to be given notice of all such meetings, and shall perform such other duties as may be prescribed by the Board of Directors or President, under house supervision he shall be. He shall have custody of the corporate seal of the Society and he, or an Assistant Secretary, shall have authority to affix the same to any instrument requiring it, and to attest the same when so affixed. The Board of Directors may give general or specific authority to any other officer to affix the seal of the Society and to attest the same. The Assistant Secretary or Assistant Secretaries shall, in the absence or disability of the Secretary, perform the duties and exercise the powers of the Secretary and such other duties and powers as the Board of Directors may from time to time prescribe.
TREASURER AND ASSISTANT TREASURERS
The Treasurer shall have custody of all funds and securities of the Society, and shall keep full and accurate accounts of receipts and disbursements in books to be kept for that purpose. He shall deposit all monies and other valuables in the name and to the credit of the Society in such depositories as the Board of Directors may designate. He shall disburse the funds of the Society as may be ordered by the Board of Directors, along proper vouchers therefor, and shall render to the President and to the Board of Directors, whenever required, an account of all of his transactions as Treasurer and of the financial condition of the Society. Such a report shall be rendered to the members of the Society at each annual meeting of the membership. If required by the Board of Directors, he shall give a bond in such sum and with such surety or sureties as shall be satisfactory to the Board for the faithful performance of the duties of his office and for the restoration to the Society, upon termination of his term of office, of all monies, properties and records in his possession or under his control belonging to the Society. The Assistant Treasurer or Assistant Treasurers shall, in the absence or disability of the Treasurer perform the duties and exercise the powers of the Treasurer and such other duties and other powers as the Board of Directors may from time to time prescribe.
Suggested by S.L. Koh for the consideration of the SES Board of Directors, September 4, 1979.
The ideas listed below have developed from previous experiences in organizing SES meetings. Suggestions and recommendations from several individuals, notably Professor R.L. Sierakowski, are incorporated in these guidelines.
1. For posterity, as well as for providing some semblance of continuity, it is suggested that the SES, through the sponsoring institution, publish the Proceedings, to be available at the meeting.
A. The publication should be called.- RECENT ADVANCES IN ENGINEERING SCIENCE, Proceedings of the (-)th Annual Meeting of the Society of Engineering Science, Volume (-), 19(-), Edited by (-).
B. As a minimum, one-page abstracts of all the papers presented at the meeting should be included.
C. At the discretion of the sponsoring institution, full-length papers of invited lectures at plenary sessions may also be published.
2. The selection of the host institution, as made by the SES Board of Directors, should have a two-year lead time from the meeting.
A. At least one Director of the SES should be appointed as a member of the Organizing Committee of each meeting.
B. Fixing the dates of the meeting should be made as soon as possible.
C. The Organizing Committee should establish an operational calendar as early as possible to ensure achieving definite goals as milestones are reached.
D. The Director-member of the Organizing Committee and/or the Chairman of the Committee should present reports at announced meetings of the board of Directors of the SES, including both the annual meeting and the mid-summer meeting.
3. A Program Committee, which may or may not be identical to the Organizing Committee, should oversee the technical program development.
A. Selecting key individuals to organize specific sessions has worked well with past meetings. We should continue to do this. These sessions should include both invited as well as contributed papers.
B. As many contributed papers of satisfactory quality and pertinence to the SES objectives should be accepted by a Board of Reviewers,appointed by the Organizing Committee.
C. The Program Committee should also be in charge of the invitations extended to plenary session lecturers, except that one slot should be reserved for the SES Lecturer, i.e., the A.C. Eringen Medalist.
4. Financial matters pertaining to a meeting should be clearly agreed upon by both the SES Board of Directors and the host institution at the time the invitation from the host institution is accepted by the Board.
A. The registrant at a meeting should cover a sizable portion of the meeting expenses. Apart from banquet, meals and accommodations, the registrant should bear part of the cost of printing and mailing of announcements and call for papers, stationery, and other supplies provided at the meeting,conference facilities, and equipment rentals, and the full cost of theProceedings.
B. In addition, a charge of $10.00 per registrant should be made, this amount to be transmitted to the Society of Engineering Science.
C. On the basis of Items 4A and 4B above, registration fees should be fixed by the Organizing Committee. A reduction in fees for SES members should be made, both for continuing and new members. A difference in registration fees should also be made for early registrants vs. late registrants.
D. The award to be given the A.C. Eringen Medalist will be handled by the Society. The Society and the host institution will arrange for travel expenses for the recipient of the award.
E. The host institution should provide for the honorarium and possibly travel expenses for other plenary lecturers if needed ( Local seminar funds may be used for these).
F. The registrant should preferably not bear any portion of the expenses in Items 4D and 4E. However, the host institution might explore assistance from other sources for sponsoring specific lectures, e.g., the American Academy of Mechanics,to sponsor one general lecture.
G. The host institution might seek supporting funds from industrial,commercial institutions and government agencies. They should be encouraged to support specific items. For example an industrial firm might sponsor the early-bird reception or ONR/NSF/ARO/AFOSR or other government agencies might contribute some funds toward the operation of the meeting. AU these should help lower the registration fees for participants mentioned in Item 4C.
5. The host institution should be encouraged to develop the technical program of the meeting, through the Program Committee, as it would best fit the goals of the institution. This should be the case when all concerned agree that a MAIN THEME for the meeting should be developed.
A. The three-day format for an annual meeting seems to be suitable.
B. Holding the SES Lecture at a plenary session as the very last scheduled lecture (without technical sessions following), as arranged for the Northwestern meeting, is particularly attractive. This avoids having poorly attended parallel sessions during the very last half of the meeting date.
C. The technical sessions of the SES meetings have been quite excellent during the last several years. No change (to poster sessions or panel presentations, for instance) is suggested.